How “personal” should your personal service be?
Practice Management & Professional Services & Strategic Issues

How "personal" should your personal service be?

November 18, 2016

by Tony Vidler  CFP logo   CLU logo  ChFC logo

personal-serviceIt is our livelihood in many respects, yet one of the vaguest phrases we use is “personal service”.  What is a personal service is not necessarily the same as a personalised service, and what is personal to one client may not be deemed as a personal service to another.

 

So how personalised should your professional services offer be, taking into account the types of clients you work with (and the varied expectations of different demographics and niches), and the type of work you do?  In other words, how much customization should go into your personal service promise, and how much should be standardised?

 

Well, if we take a look at the structural differences – or service offers – of another profession it can help us to understand what might be right for other professional services practices.

 

The medical profession consists of many different specialists and practitioners or carers with celarly defined skills sets and responsibilities.  Generally their skill sets or areas of responsibility define the service offer they provide, and the degree of personal “service” that their clients can expect.  In many professional services fields however, a practitioners area of expertise doesn’t define the value they provide quite so readily.  We can begin to think about the service offering we might provide though by looking at the medical profession as it does have clarity around where each professional sits in the value chain.

 

customised-service

It is immediately apparent that a high level of standardisation in service delivery makes sense when the focus of the discipline is upon immediate delivery of a service, or treatment.  Conversely, a far higher level of customisation or personalisation is required and expected when treatment is bespoke and requiring more advanced skills or knowledge to be able to deliver the required service effectively.

 

A further layer of consideration is the expectation of the customer.  Within this example, a client of a nurse in an emergency room will expect a higher degree of “personal” attention than the same client does when they visit the pharmacist afterwards to have the prescription fulfilled for ongoing treatment.  Make no mistake: both professionals have a role to play in this process for the client.  Both can kill.  Both can cure.  Full treament requires both on many occasions.

 

However the pharmacist has an extremely limited relationship with the client.  Theirs is typically a transactional relationship only.  An order is fulfilled.  It is critical that the order is fulfilled precisely, and there is zero tolerance for error in doing so.  Both the nurse and the pharmacist will rely heavily upon standardised processes wherever possible to minimise risk to the client, and maximise the possibility of correct treatment being administered.  Anyone who has had a stint in hospital will know what I mean: you get fed up with telling everyone your date of birth and full name, right?  That’s standardised service – everyone follows the process, and everyone gets the process delivered to them whether they want it or not.

 

This is not the case however when the emphasis of the professional is upon detailed diagnosis which is unique to the client.  The client experience is more personalised – although the client experience with the surgeon (who they will actually barely talk to) is almost entirely focussed upon achieving a specified result.  It is a rather dispassionate process focussed up0on the result rather then the person called a patient.

 

The process with a psychotherapist is hardly dispassionate or aloof though.  That is eminently personal and requires a trusted relationship which evolves. The psychotherapist follows a process, however there is inherently more flexibility and personalisation within that process than there is with the surgeon.

 

So just how “personal” should our personal service be?

If we were to think about a profeesional services firm in the same context then it follows that the degree of “personal service” we should provide would be largely dictated by:

  • the degree (or depth) of specialised knowledge we offer the market place
  • the types of clients we wish to work with, and their expectations for the fee level we aspire to
  • whether we anticipate a high contact/high engagement ongoing relationship, or a somewhat ad hoc commercial relationship triggered by client demand
  • the commercial capability of our practice to develope and deliver either standardised services or highly bespoke ones – or both
  • the style of delivery we prefer (are you the surgeon who just wants to focus on the task and obtain a successful result, or do you want high client interaction on an ongoing basis?)
  • the brand of the practice, and what “it” promises to the market. In a practice with more than one practitioner there will be a range of personal professional views as to what constitutes “personal service”, and over and above these potentially differing views there is the position adopted by the practice itself (being the uniform approach which all the practitioners have signed onto as a minimum)
  • the anticipated the focus of our solutions: transactional/execution services, or highly personalised diagnostic reviews resulting in bespoke plans? Or somewhere in between?  Or do we cater to both ends of the spectrum?

It is possible to cater to both ends of the spectrum (100% standardised as well as 100% bespoke), and I encourage profesisonals to consider building a practice which does so. There is typically room for both with a client base, given there will be clients who are in a transactional/execution-only mindset (perhaps because of the stage of life or circumstances), and there wil be those who require our version of psychotherapy.

 

There is also a distinct possibility that a practitioner might fit into multiple boxes.  For instance the diagram could easily have the titles substituted as follows:

Nurse = Insurance Broker

Pharmacist = Mortgage Broker

Psychotherapist = Financial Planner

Brain Surgeon = Estate Planner

 

It is conceivable that a practitioner who was say a financial planner who also provided mortgage broking services could have a highly standardised, execution-focussed, broking service whilst also having a high-touch and highly bespoke financial planning service for those clients wanting long term personal planning.

 

Each practice and each practitiioner will have their own view of what personal service is – and so too do clients of course. In the bid to develope a profitable practice where there is minimal waste and a homogeneous client experience though we should begin by identifying those services or clients where standardization of service delivery is optimal.  Fully customised personal service should be reserved for those with the desire and the budget to fund it.

 

Defining which activities and elements of advice or service fit into the standardized version and which are reserved for customised service experiences is the challenge which each practitioner must resolve to their own satisfaction.

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